Privacy Policy

This Privacy Policy describes how Ethos Advocacy Institute (“Ethos,” “we,” “us,” or “our”) may collect, use, disclose, and protect information in connection with this website, our programs, applications, registrations, and related communications.

1. Information We Collect

We may collect personal information that you voluntarily provide to us when you use this website, apply for or register for an Ethos program, join our community, subscribe to communications, contact us, complete a form, or otherwise interact with Ethos.

Depending on how you interact with us, this information may include your name, email address, telephone number, mailing address, professional information, law firm or organization, areas of practice, program history, application responses, dietary or accessibility requests, and other information you choose to provide.

Applications for Ethos programs may ask questions intended to help us understand an applicant’s professional background, experience, interests, expectations, and suitability for a particular program. Because Ethos programs are experiential, some application questions may invite applicants to share personal information. Applicants should provide only information they are comfortable sharing for purposes of the application and program.

If payments are accepted electronically, payment information may be processed by a third-party payment processor. Ethos does not need to receive or store complete credit or debit card information when payment is processed through such a provider.

We may also automatically receive limited technical information when you visit the website, such as browser type, device type, IP address, pages visited, referring pages, and similar usage information, depending upon the technologies and services enabled on the website.

2. How We Use Information

We may use personal information to administer Ethos and its programs, including to review and process applications, manage registrations, communicate with applicants and participants, respond to inquiries, provide information about upcoming programs and events, maintain participant and alumni records, administer our online community, and provide services requested by users.

We may also use information for legitimate administrative purposes, including accounting, recordkeeping, program planning and evaluation, website operation, security, compliance with legal obligations, and protecting the rights and interests of Ethos, its participants, faculty, and others.

With appropriate permission or as otherwise permitted by law, we may communicate with you about future Ethos programs, events, resources, community activities, and other matters related to our mission.

3. How We Share Information

Ethos does not sell personal information.

We may share information with individuals working on behalf of Ethos when reasonably necessary to operate our organization or programs. This may include staff, board members, faculty, program guides, administrators, and others involved in reviewing applications, administering programs, or supporting participants.

We may also use third-party service providers to help us operate the website and organization. These may include providers of website hosting, email, online community services, payment processing, registration systems, accounting, data storage, communications, and other administrative or technology services. Those providers may receive information only as necessary to perform services on our behalf and subject to their own privacy and security practices.

We may disclose information when required by law, legal process, or governmental request, or when reasonably necessary to protect the rights, safety, property, or legitimate interests of Ethos or others.

We do not intend to disclose personal application responses publicly or use them for advertising purposes.

4. Data Retention

Ethos may retain personal information for as long as reasonably necessary to fulfill the purposes for which it was collected, administer our programs and community, maintain appropriate organizational and financial records, comply with legal obligations, resolve disputes, and protect legitimate organizational interests.

Different types of information may be retained for different periods. For example, financial and transactional records may need to be retained for legal, tax, or accounting purposes, while information submitted through an unsuccessful or withdrawn program application may not need to be retained for the same period.

When information is no longer reasonably necessary for these purposes, Ethos may delete, anonymize, or securely dispose of it, subject to applicable legal and administrative requirements.

5. Your Rights and Choices

You may contact Ethos to request access to, correction of, or deletion of personal information you have provided to us. We will consider and respond to requests consistent with applicable law and our legitimate recordkeeping obligations.

You may also unsubscribe from promotional or informational email communications by using the unsubscribe mechanism provided in those communications or by contacting Ethos directly. Administrative communications relating to an application, registration, payment, or program in which you are participating may still be necessary.

Depending on where you reside, applicable law may provide additional rights concerning your personal information. Ethos will respond to legally applicable requests as required.

6. Cookies and Analytics

The Ethos website may use cookies and similar technologies necessary for website functionality, security, user preferences, and operation.

We may also use analytics services to help us understand how visitors use the website, such as which pages are visited and how users navigate the site. If analytics or other nonessential tracking technologies are enabled, this policy may be updated to identify those practices and provide any choices required by applicable law.

Third-party services integrated into the website may use their own cookies or similar technologies subject to their respective privacy policies.

7. Security

Ethos takes reasonable administrative, technical, and organizational measures intended to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.

No website, electronic transmission, or data-storage system can be guaranteed to be completely secure. Accordingly, while we take reasonable steps to protect information entrusted to us, we cannot guarantee absolute security.

Because Ethos applications may invite personal responses, applicants and participants should use appropriate judgment when deciding what information to submit electronically.

8. Children’s Privacy

Ethos programs and this website are intended for adults and are not directed to children under 13.

Ethos does not knowingly collect personal information from children under 13 through this website. If we learn that such information has been collected inadvertently, we will take reasonable steps to delete it.

9. Third-Party Websites and Services

This website may contain links to or integrations with third-party websites and services. These may include payment processors, community platforms, event or registration services, social media platforms, or other resources.

Ethos does not control the privacy practices of third parties. Information you provide directly to a third-party service is governed by that provider’s privacy policy and terms. We encourage users to review those policies before providing personal information.

10. Changes to This Policy

Ethos may update this Privacy Policy from time to time as our programs, website, technology, or legal obligations change.

When we make changes, we will post the revised policy on this website and update the “Last Updated” date above. Material changes may also be communicated through other appropriate means when required.

Your continued use of the website after an updated policy becomes effective is subject to the revised policy, to the extent permitted by applicable law.

11. Contact Us

If you have questions about this Privacy Policy, our privacy practices, or personal information you have provided to Ethos, please contact:

Ethos Advocacy Institute
Email: admin@ethosadvocacyinstitute.org